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Questions regarding the paper submission and review process can be directed to the Technical Papers Staff at email@example.com at any time.
Paper Preparation and Submission Method
Mode of Presentation
The OFC/NFOEC technical program covers work in every stage of conception through deployment.
The technical program encompassing categories 1 through 3 aims to disseminate the latest information about the application and deployment of fiber optic communications technologies. The target audience is comprised of people and companies that build, install, operate, and maintain facilities-based optical communications networks. Program topics cover such diverse areas as network architecture, design and planning; installation of facilities and deployment of services; and near- to mid-term developments in optical communications equipment and components. Papers on these and related topics are sought from carriers and service providers, manufacturers and researchers throughout the industry. Submissions are welcomed from companies and organizations around the world.
The goal of the technical program surrounding categories 5 through 14 is to facilitate the dissemination of the latest information in the field of fiber optic communications and related technologies. Topics cover a wide range of areas and include materials, devices, systems, networks, and applications. Also solicited are papers on subjects related to fiber optic communication that have a significant overlap in technology, such as fiber sensors, fiber lasers, optical signal processing, and free-space communications. To maintain the technical and geographical diversity that attendees have come to expect, we seek submissions from around the world and from industry as well as academia. Authors with new techniques or devices that represent first-rate discoveries are encouraged to submit their work even if it has not yet been fully implemented or exhaustively characterized.
At first sight, many of the topics covered appear to overlap (for example, multiple categories solicit papers on devices, systems, networks and applications). However, each subcommittee focuses on these topics from the different perspectives associated with different audiences with different timescales.
When submitting papers to the OFC/NFOEC conference, it is important to recognize the following:
Categories 1 through 3 provide feedback to the network operator community with a shorter-term relevance. This means submissions to these categories should focus on the near- to mid-term needs of engineering and operating a network, where they are or will become commercially viable in a short timeframe.
Categories 5 through 14 provide feedback to the R&D community with a longer-term relevance. This means submissions to these categories should focus on fundamental and evolving topics that one would expect to take a few years before becoming commercially viable.
Consult the topic descriptions to find the subcommittee that best describes the area of your work in its current phase.
Authors should keep the following considerations in mind when preparing and submitting technical papers and presentation materials to OFC/NFOEC.
Papers submitted to categories 1-3 are evaluated on a variety of criteria including: the promise of substantive technical content, relevance to the audience, originality and clarity of the material, level of detail, and evidence supporting any claims.
Submissions to categories 5-14 are judged based on a variety of criteria including: originality, technical content, relationship to other published work, degree of applicability, accuracy, perceived degree of interest, supporting evidence for claims, degree of disclosure of related information, clarity, and sufficient progress in the field. Each paper should contain a brief statement (35-word abstract) describing how the work relates to current activity in the field.
Claims of performance should be well documented and will be judged on how well they compare with accepted norms. For example, a paper reporting a "Terabit" system should include convincing evidence that all 10- and/or 40-Gb/s channels (or tributaries) meet the specified performance target, rather than claims based on the performance of a few selected channels. Measurement conditions that affect performance should be fully specified, for example, pseudorandom pattern length. Putting the work in context is especially important for incremental advances in mature fields. Submissions that are little more than product announcements or promotional material with minimal technical detail will be rejected.
Technological advancement, improved understanding of optical communications technologies, and the general maturity of optical fiber communications has increased the expectations for high-quality papers. The Technical Program Committee will look closely at submitted summaries to ensure that papers accepted for the program represent new information of practical value to the conference attendees. Committee members bring a broad range of expertise, experience, and industry leadership to their roles and they are committed to organizing a high-quality technical program.
All technical information contained in the summary should be approved for public distribution by all controlling organizations. OFC/NFOEC is a public forum for the exchange of information. For all reasonable questions (including technical detail), presenters are encouraged to have answers approved for distribution prior to the presentation. Authors not interested in discussing their work with attendees in a conference setting are encouraged to submit their work to other forums.
Papers accepted for presentation during the OFC/NFOEC technical sessions will be published in the OFC/NFOEC Technical Digest and may be referenced for other publications. Papers appearing in the Technical Digest should not have been published previously in substantially the same form, and may not be published subsequently in substantially the same form in industry journals or other forums. In addition, summaries of those papers presented at the conference will also available on OSA’s Optics InfoBase and IEEE Xplore after the conference.
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Paper Preparation and Submission Method
Papers must be submitted via the online submission system in PDF format in adherence with the style guide. Do NOT email, fax or mail your paper!
A completed electronic submission is due prior to the published deadline. A complete submission will include the following:
Adherence to the instructions for preparation of the abstract and summary is imperative. NO CHANGES OR REVISIONS WILL BE ALLOWED AFTER THE DEADLINE. Emailed or faxed submissions will not be accommodated. Failure to complete any of the preceding requirements may result in rejection of a paper. Registration and submission for technical sessions is open to all members of the scientific and technical community. It is incumbent on the authors to obtain appropriate approval to present their work to this international forum.
OFC/NFOEC submissions are high-quality technical papers that undergo a blinded peer-review conducted by the members of the Technical Program Committee. If the paper is accepted, the summary will be reproduced directly from the material submitted by the author(s) and published in the Technical Digest, which will be distributed on-site to all technical registrants.
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This style guide is a reference for all submitting authors and has remained consistent to past year's format and style.
Download style guide in MS Word.
Download style guide in PDF.
Download LaTeX style guide for use on a Mac.
35-word Abstract: The 35-word abstract should be a brief summary of the paper topic. This is a very strict word limit: DO NOT EXCEED 35 words! If the paper is accepted, this abstract will be included in the Conference Program.
Summary: All authors are required to submit a final summary of their work for publication in the Technical Digest. The page limit for all authors (OFC and NFOEC) is 3 pages. The style guide provides a visual representation of the paper format. The summary must be typed with the page layout set to 8 ½" x 11" page, and with 1-inch margins on all sides. Within 3-pages, the author must include all text, including the 35-word abstract, title, authors, equations, drawings, tables, photographs, figures and references. The text may be typed either single or double spaced. No columns, please.
The title of the talk and the primary author's name, affiliation, address, telephone and fax numbers, and email address must appear on the first page with all additional authors and their affiliations. The 35-word abstract should be repeated in the summary. Refrain from the use of asterisks, acknowledgments, job descriptions or footnotes. Cite references at the end of the summary.
IMPORTANT! Please embed all fonts and use standard fonts when possible. Problems may occur if non-English font packages (for example, Japanese, Korean or Chinese fonts, etc.) are used in the body of your paper summary, as well as in all figures and tables. Characters in these fonts cannot be seen by reviewers. In the past, we have had particular trouble with MS-PGothic, MS -Gothic and MS-Mincho.
OFC/NFOEC management requires the submission of PDF files to protect the integrity of your work. Because OFC/NFOEC undergoes a blind review and staff must remove author blocks from the PDF before the review, please do NOT place any form of PDF security on your files as this may delay or impede the review of your work. Native LaTex files are not readable by OFC/NFOEC staff. Convert all LaTex files to PDF before submitting.
***Proof your work before submitting. We DO NOT ACCEPT CHANGES OR REVISIONS AFTER THE SUBMISSION DEADLINE .***
Category selection: You will be asked to choose a sub-category within one of the main categories. Category descriptions can be found on the Topic Categories page.
Copyright Agreement: The submission system incorporates an electronic copyright transfer agreement as part of your submission. No additional mailed documentation is required.
OCIS Codes: As part of the submission process, authors will be asked to indicate two optics keywords that best characterize their papers. A list of OCIS codes can be found here: www.opticsinfobase.org/submit/ocis/
Presentation Preference: The presentation options are “oral or poster acceptable” and “poster only”. Choosing the “poster only” option indicates that you would rather be rejected than accept an oral presentation. The “Oral Only” option has been removed, as historically the TPC committee finds many Oral Only submissions to be more suitable for posters. The committee has the final say on presentation types, though every effort is made to honor authors’ choices. Note: Postdeadline papers are strictly oral.
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Mode of Presentation
The program committee has scheduled both oral and poster sessions. The abstract and summary of both oral and poster papers are published in the same manner in the Conference Program and the Technical Digest. On the electronic submission form, all authors will be asked for their presentation format preference.
The presentation times for oral sessions are as follows: contributed presentations are 15 minutes each, invited talks are 30 minutes, and tutorials are 60 minutes. Each presentation will have a break for questions during the last 2-5 minutes of the presentation.
Poster sessions are scheduled to provide an opportunity for selected papers to be presented in greater visual detail and should facilitate vivid discussions with attendees. For poster sessions, each author is provided a 4-foot high x 8-foot wide (122 cm x 244 cm) bulletin board on which to display a summary of the paper. Authors must remain in the vicinity of the bulletin board for the duration of the session (120 minutes) to answer questions. Note that poster presenters are not supplied with any audiovisual equipment.
The presentation options are “oral or poster acceptable” and “poster only”. The “Oral Only” option has been removed, as historically the TPC committee finds many Oral Only submissions to be more suitable for posters. The committee has the final say on presentation types, though every effort is made to honor authors’ choices. Note: Postdeadline papers are strictly oral.
Authors will be notified of the committee’s decisions in mid-December 2012.
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