Frequently Asked QuestionsCome back beginning in June for information on the 2014 Conference, meanwhile enjoy a retrospective look at the 2013 Conference.
General | Registration | Hotel/Travel | Exhibitor | Submissions
Who are the co-sponsors of OFC/NFOEC?
IEEE/ComSoc, Communications Society
IEEE Photonics Society
The Optical Society
What are the dates for OFC/NFOEC 2013?
Technical Conference: 17-21 March 2013 Exposition: 19-21 March 2013
Where will OFC/NFOEC 2013 take place?
Anaheim Convention Center
800 West Katella Avenue
Anaheim, CA 92802
How and when can I register for OFC/NFOEC 2013?
Registration is now open.
What is the deadline to submit a technical paper to OFC/NFOEC 2013?
The deadline for submitting a paper is 9 October 2012, 12:00 EDT (16.00 GMT).
Is OFC/NFOEC accessible to the physically challenged?
Yes, the Anaheim Convention Center is equipped for the physically challenged. Persons with special needs should contact email@example.com specifying your requirements.
How do I add my name to the OFC/NFOEC mailing list for future information?
Email firstname.lastname@example.org to be added to the mailing list or sign up online for periodic email updates.
How do I obtain a visa to attend the conference?
The visa application process can take six months or more, so we encourage attendees from countries other than the United States to apply for their visas as early as possible, but no later than three months before they wish to enter the United States. Please note that a visa does not guarantee entry into the United States!
Individuals may request a letter of invitation online or by fax at +1 202.416.6100. Please include your full name as it appears on your passport as well as your gender, date of birth, complete mailing address, passport number and country of issue, and phone and fax numbers. Management is not able to contact US Embassies in support of an individual attempting to gain entry into the host country to attend OFC and NFOEC.
For detailed information about applying for a visa, refer to the Department of State Website.
How many people attended OFC/NFOEC in 2012?
How many companies participated at OFC/NFOEC 2012?
How many papers were presented during OFC/NFOEC 2012?
This information will be available shortly.
What other speaking opportunities are available at OFC/NFOEC 2013?
Additional speaking opportunities include Market Watch, Service Provider Summit, and New Product Introductions.
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How and when can I register for OFC/NFOEC 2013?
Registration is now open.
What does my full conference registration include?
Admission to all Workshops, Technical Sessions, Plenary Session, and all the Exhibit Hall Displays and Activities including Market Watch, Service Provider Summit, New Product Introductions, and Job Fair.
One copy each of the OFC/NFOEC 2013 Technical Digest, Postdeadline Papers Digest, and OFC/NFOEC Buyers’ Guide.
Admission and drink tickets for the conference reception and poster session.
What does my Exhibit Pass Plus registration include?
Are Short Courses included in the Full Technical or Exhibits Pass Plus registration?
No, Short Courses are a separate fee from the technical sessions.
What is the refund and cancellation policy for conference registration?
All requests for refunds must be received in writing by Friday, 19 February 2013. A US $75 service charge will be assessed for processing refunds. All registrations received after Friday, 19 February 2013, are NON-REFUNDABLE.
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How and when can I make a hotel reservation for OFC/NFOEC 2013?
OFC/NFOEC 2013 Hotel reservations are now being accepted.
Will there be any shuttle service provided at OFC/NFOEC 2013?
No. There will be no shuttle service in Anaheim. All contracted Anaheim hotels for OFC/NFOEC are within a comfortable walking distance of the Convention Center.
What airport is closest to the Anaheim Convention Center?
The main airports serving the City of Anaheim are listed below.
Four Airports service the Orange County area:
John Wayne Orange County Airport (SNA) 20 minutes, 13 miles/21 km to Anaheim
Los Angeles International Airport (LAX) 50 minutes, 35 miles/56 km to Anaheim
Ontario International Airport (ONT) 45 minutes, 36 miles/58 km to Anaheim
Long Beach Airport (LGB) 30 minutes, 18 miles/29 km to Anaheim
Click here for maps of the airports listed above serving Anaheim, California.
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Which booth spaces are available for 2013?
View the floorplan.
Where can I get a list of 2013 exhibitors?
View the exhibitor list.
How much does exhibit space cost?
In-line Booth and Islands – 500 net square feet or larger
$39.50 per square foot plus $300 for each open corner
In-line Booth and Islands – smaller than 500 net square feet
$42 per square foot plus $300 for each open corner
What is included in the 10’x10’ price for a booth?
All booths for OFC/NFOEC 2013 will include:
Company identification sign on your booth
One OFC/NFOEC Technical Digest per 100 sq. ft. of booth space you reserve
One Technical Conference badge per 100 sq. ft. of booth space you reserve*
Unlimited number of exhibit staff badges for employees working in your booth
Your company's profile listing in the OFC/NFOEC Buyers' Guide**
Your company's profile, links and press release postings on the OFC/NFOEC website**
Printed and Online Exhibitor Services Manual**
* Short Courses require a separate fee for admission.
** Contingent upon date of signed contract and adherence to published deadlines.
What furnishings are provided with my tabletop space?
A 6' x 2' skirted table, a 7” x 44” ID sign, 2 chairs, carpet, and a wastebasket are included in the rental space. The color of the skirt and carpet will be blue. The entire display must fit on the surface of the table. Displays may not extend behind, in front of, or beyond the sides of the table. Displays may extend a maximum of 5’ 6” from the table’s surface for a total maximum height of 8’ including the table. If desired, the exhibitor may forego the table provided and display all materials in a space not to exceed 6' long by 2' deep by 8' high. Services, such as electrical, are available to order via the Exhibitor Service Manual. Any additional costs will be the Exhibitor’s responsibility. Additional furniture is not available to order for tabletops.
We know of another company that wants to exhibit in our booth. Can they do that?
Exhibitors may not assign, sublet, or apportion space in whole or in part, nor exhibit any products or services other than those manufactured or handled in the normal course of his business, nor permit any agent or any exhibiting firm to solicit business in said space. If special circumstances warrant an exception, permission must be obtained in writing from OFC/NFOEC Management, which reserves the right to render final judgment. Additional Exhibit Guide listings are unlimited and free. For more information about obtaining additional exhibit space, contact Crystal Krason. Subleasing or multiple-company sharing of exhibit space is subject to the following conditions:
National government agents may sponsor a multiple-company exhibit
Minimum space allocation shall be 100 square feet per company represented
All co-tenants agree to be bound by the terms and conditions of this contract
When will the 2013 Exhibitor Service Manual be available?
The OFC/NFOEC Exhibitor Service Manual will be available in mid-October. A link to the Manual will be provided to the main company contact.
I want to secure a promotional opportunity that is listed on the OFC/NFOEC website. What do I do? And how can I inquire about an opportunity that is not listed?
Call or email our exhibit sales staff: Tom Markusson, at +1.202.416.1988 or email@example.com.
Can I change my booth location?
We maintain a waitlist, and all companies may be moved on a space-available basis. Email firstname.lastname@example.org for assistance.
How can I purchase a mailing list of the OFC/NFOEC attendees?
Attendee mailing lists are available for rental by exhibiting companies only.. Call +1 202.416.1972 for information on renting mailing addresses. The cost is $0.20 per name. All lists are sent as Excel documents and are available for one-time use. Custom sorts may be available.
Who is OFC/NFOEC's general service contractor?
1 Hargrove Drive
Lanham, MD 20706 USA
Tel: +1 301.306.4627
How do I book hotel reservations for my exhibit personnel?
You can book hotel reservations for your exhibit personnel beginning 2 June using the information found on the Housing Information page.
How do I register my exhibit personnel?
Register exhibit personnel using the Exhibitor Registration link, also available in the Exhibitor Service Center.
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What is the difference between a submission, an abstract, and a summary?
A submission is the record that is created in the online submission system. In order to complete a submission, you must complete the following steps:
Title (The title in the submission system must match the title on the document that you will upload into the system.)
Author Block (Enter each and every author that is listed on the document you will upload into the system.)
OCIS Codes (Please select two; a complete list can be found at http://www.opticsinfobase.org/submit/ocis/.)
Category (Please choose the category/topic to which your paper should be submitted. Category lists can be found on the website under Submissions.)
Presentation Preference (select one of the following options: Oral or Poster Acceptable or Poster Only.)
Copyright - The form is provided as part of your submission in our electronic submission system. Paper forms are provided upon request. (Please type your full name in the box at the bottom of the copyright form.)
35-word abstract (See below.)
Summary (See below.)
Membership Status (Please select your current membership status. Membership status has NO impact on whether or not a paper is accepted to a meeting.)
An abstract is a 35-word synopsis of your presentation. The abstract is submitted in its own step on the submission site AND is included in your summary. If your paper is accepted, the abstract will be published, along with the title and author block, in the Conference Program.
A summary is a 3-page document, submitted as a PDF, that includes your title, author block, abstract, and a summary of your presentation (which may include figures, tables and/or references). This document will be reviewed by the Program Committee. If your paper is accepted, the summary is included in the Technical Digest.
Are there guidelines for formatting my summary?
Yes. The style guide can be found on the Electronic Submissions page of the OFC/NFOEC Website.
Will I receive a confirmation that my submission was received?
Yes, you will receive an email confirmation when your submission is completed.
Will I be notified of acceptance or rejection?
Yes. After the Program Committee has reviewed the submissions and decided which to accept for presentation at the meeting, you will be informed of the decision by email.
Help! The deadline is approaching and I have not finished my submission. What should I do?
If the deadline is fast approaching, we suggest that you complete all other required steps first (up to and including the abstract) and complete the file upload step last. Beginning a record in the submission system is critical; papers for which no record has been started cannot be accepted after the deadline.
Can I submit my paper after the deadline?
No. Deadlines are based on production schedules for the meeting and submissions cannot be accepted after the published deadline. The peer review process depends on the voluntary time of your colleagues, so it is important that we adhere to the deadlines that were carefully decided during the planning process for the meeting.
If I need assistance or have a question that is not answered here, who should I contact at OFC/NFOEC, and how?
Visit Contact Us to see a listing of who to contact by area of interest.
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